Virtual Admin Assistants | Virtual Level Up

What your admin assistant takes off your plate.

Handed over on day one with written SOPs, reported on every day after.

Usually hired by

Founders who spend mornings in their inbox
Consultants and coaches juggling client scheduling
Small teams without an office manager
Executives who travel and need logistics handled

Triage the inbox and draft replies in your voice for approval
Manage your calendar, confirm meetings and protect focus blocks
Book travel and keep every confirmation in one itinerary
Update CRM contacts, deal stages and notes after every call
Prepare meeting agendas and send notes with action items afterward
Chase overdue invoices and vendor quotes on a set schedule
Format proposals, reports and slide decks from your templates
Organize shared drives with a naming system your team can follow
Renew subscriptions, domains and licenses before they lapse
Turn repeat tasks into written SOPs your team can reuse

A day on the seat.

An illustrative schedule. Your specialist's real day is built from your SOPs and priorities.

Works in the tools you already use

Google Workspace
Microsoft 365
Slack
Asana
Notion
HubSpot
Calendly
Zoom
1Password
Loom

08:00
Inbox sweep: archive, file and draft replies for your approval
09:00
Confirm today's meetings and send agendas to attendees
10:30
Update the CRM from yesterday's calls and log next steps
12:00
Book next week's travel and share the itinerary
14:00
Chase two overdue invoices and a missing vendor quote
16:30
Send the end-of-day report with open items for you

What you get from this seat.

The same reporting rhythm as every other seat on your team.

End-of-day report

What was finished, what is waiting on you and what is lined up for tomorrow, sent before your assistant signs off.

See a sample day

Shared SOP library

Every recurring task written up as a step-by-step procedure in your drive, so the work never depends on one person's memory.

What they handle

Weekly check-in

A short call with your account manager to review priorities, adjust the task list and raise anything that is not working.

Book a call

Two ways to hire a admin assistant.

Keep a specialist on your team by the hour, or hand over one defined job for one fixed price. Same vetting, same account manager, same daily reporting.

Ongoing seat

Billed hourly

Your admin assistant works the hours you agree every week, reports at the end of each day and grows with the work. Add hours, add seats or pause as things change.

Weekly hours you choose
End-of-day reports and a weekly review
Scale up, scale down or pause

Book a call for this seat

One-time project

One fixed price

For example: a one-time inbox, CRM or shared-drive cleanup, with a written system to keep it tidy. Scope, timeline and price are agreed before work starts, and you pay once.

Scope and price agreed up front
Delivered, reviewed and handed over
Pay once, no ongoing commitment

Get a project quote

Administrative Support: common questions.

Anything we have not covered, ask us on the discovery call.

Ask a question

What hours will my assistant work?

A set schedule that overlaps with your business hours. We agree on the hours and time zone on the discovery call and put them in writing before day one.

Do you need access to my email and accounts?

Only what the work requires. We recommend delegated access and a password manager such as 1Password, so you can grant and revoke access without handing over your own passwords.

How much does an admin assistant cost?

You can keep an ongoing seat billed by the hour, or book a one-time project at one fixed price. Pricing depends on hours and scope. We quote it on the discovery call once we understand what you want to hand off.

Can I add other specialists later?

Yes. Start with one seat and add a designer, developer or any other specialist when you are ready. Your account manager stays the same, and so do onboarding and reporting.

What if the fit is not right?

Tell your account manager. They work through what is off with you, whether that is instructions, hours or the match itself, and agree a next step. Replacement terms are part of the agreement we walk through before you start.